Tokai Dormitory

FAQs

  • General Info.
  • View Room Availability
  • Make reservations
  • Confirm Booking Status
  • Print Confirmation form
  • Change
  • Cancellation
Images
dorm dorm_bed dorm_hosyoku dorm_locker

 

General Information

Address

203-1 Shirakata, Tokai-mura, Naka-gun, Ibaraki  MAP

Tel.: 029-284-4947/Fax: 029-284-4948

Room facilities

Single bed, bathroom, closet, air conditioner, desk and chair, desk lamp, alarm clock, fridge, Yukata robe,
a face towels, a bath mat, hair dryer, shampoo and conditioner
Wireless LAN available in all rooms. (JLAN, userlan, GWLAN.)

Shared facilities

Dining room with kitchen, lounge, laundry (for unisex & female-exclusive), coin lockers, vending machines (coffee, soft drinks, snacks), parking lot for cars & bicycles.

Meal

Cooking allowed in the kitchen.

Check in time/

Check out time

Check in: 4:00-10:00pm
Check out: 7:00-10:00am
*Copy of passport is required (for non-resident in Japan).

*The entrance will be closed at 10:00pm. If you arrive after 10:00pm, let the Users Office know in advance.

Room Rate

Single room (with bathroom & toilet/ without meal)

2,500 yen/night.

Reservations, changes and cancellations

Reservations

Please apply via the User Support System from 45 days to 1 day prior to your arrival.

Cancellations and Changes

Please change or cancel your reservation via the User Support System by 24:00 one day before the check-in date.
Room rate will be charged after that.

Payment method

Cash, credit card (Visa, Master Card, JCB, American Express), debit card, or bank transfer

Payment place

Tokai Dormitory front desk or Users Office

Remarks

100 Single rooms

View Dormitory Room Availability

【Note】
Log in and make reservation via the User Support System.

 

Step 1. Login and Click "Accommodation Booking and/or Travel Expenses"

Step 2. Jump to the KEK User Support System, and click "View Dormitory Room Availability"

(Sample)

 

Make reservations

【Note】
Please refer here if you apply travel expence.

 

Step 1. Click "Accommodation Booking" at the left side menu.

Step 2. Please select the type of application to be made

Step 3. Please select the appropriate details

Step 4. Input the details at the next page

  1. Select the date at "1.Application Period"
  2. Select "Tokai Campus" at "2.Please select the campus"
  3. Click "Reservation Period" button at [Reservation Status] in case, when you set the "Outside stay" during Period of stay or when you want to check reservation of accomodation during Period of stay.

【Note】
Online reservation service is not available to book both room at Tokai and Tsukuba at once, even if the period overaped. Please make a reservation for each. To apply travel expense. please read here for more detailes.

Step 5. Please click the [Next] button to enter the above details and move to the Confirmation Page.

Read here to how to check your reservation status.

Confirm Booking Status

Step 1. Click "Accommodation Booking and Travel Expenses Application Status"

Step 2. Click "Reservation number"

Step 3. Click "Booking Status" button to see room status.

Sample
Status Detailes your status is
Available First Choise Reserved The room for your first choice is reserved. Room number will be fixed on the day.
Available Outside stay Your choise is "Outside stay", Dormitory is not reserved. If you change this status, please see here.
Blank Stay out due to full ocupancy Stay out due to full occupancy at Dormitory. If you wish other accommodation reservation, please see here to book rooms.

Step 4. Please show Dormitory Usage Record when you check in.

 Print a reservation confirmation form

【Note】
Please show Dormitory Usage Record when you check in.

 

Step 1. Click Accommodation Booking Status at the left side menu.

If you are blue menu, click "Accommodation Booking and Travel Expenses Application Status"

If you are green menu, click "Accommodation Booking and/or Travel Expenses". Then the new page opens and click "Booking Status (Record Printing)"

   

 

Step 2. Select the visit

Select the visit for which you require printed documentation from the table and click the appropriate button.
A PDF version of the requested document will open in a separate window for you to save or print.To view the details of any accommodation booking click on the relevant Reservation No. in the table.

Step 3. Print

Change of Reservations

Step 1. Click Accommodation Booking and/or Travel Expenses at left side menu.

【Note】
  • It is acceptable by 24:00 of the day before of your stay from this page.
  • Please call or E-mail Users Office directly by 24:00 of the day before of the subject date
    if you are currently staying at the accommodation.
  • Cancel for the current day cannot be acceptable. The room rate will be charged.

Step 2. Click [Cancel/Change Accommodation Booking or Travel Expenses Application].

   

 

Step 3. Click reservation number for change.

Step 4. Click Change Accommodation button

Select what you want to change.

a. Change the period (check in/out date).

Click "Change Accommodation" and modify the date.

 

b. Require/cancel the "Outside stay" during Period of stay.

Click Reservation period at [Reservation Status].

 

Tick on "No room required" at each day, if you do not need Tokai Dormitoy reservation.

Tick off, if you request Tokai Dormitory.

 

 

Cancellation of Reservations

1. Click [Accommodation Booking and/or Travel Expenses] at left side menu.

【Note】
  • It is acceptable by 24:00 of the day before of your stay from this page.
  • Please call or E-mail Users Office directly by 24:00 of the day before of the subject date
    if you are currently staying at the accommodation.
  • Cancel for the current day cannot be acceptable. The room rate will be charged.

2. Click [Cancel/Change Accommodation Booking or Travel Expenses Application].

   

 

3. Click reservation number for change.

4. click the [Cancel Accommodation] button to move to the Confirmation Page.

 

5. Click the [Confirm] button to complete to cancel the booking.