KEK travel expenses application

【Note】
Only users from an inter-university research institute accepted by KEK are able to apply for travel expenses.

 

Please apply if you wish to receive travel expenses from KEK.
Please take care, as the travel expenses application and application to visit J-PARC are different procedures.
Please log in to the KEK user support system to apply for travel expenses.
You must have specified the purpose of your visit to J-PARC and complete user registration in order to log in.

Request to register or change a bank account number

*Japanese account only

If you are applying for travel expenses for the first time or wish to change the registered bank account,

1. click [Administrative Procedures for Visiting KEK/J-PARC] and then [1 Administration relating to your visit] in the left menu.

2. Select the purpose of your visit and click [Next]. You will see online application forms at the bottom of the page.

3. Submit a request to register or change a bank account number. The payment for your travel expenses will be transferred to the bank account that you have registered here.

Travel expenses application

[How to apply]

  1. Click [Accommodation Booking and/or Travel Expenses].
  2. Click [1. Make an Accommodation Booking and/or Apply for Travel Expenses].
  3. Select the purpose of your visit, then fill in the application form.
  4. The payment procedure begins after approval of your travel expenses.

[Cancellation/Changeing]

  1. Click [Accommodation Booking and/or Travel Expenses].
  2. Click [Cancel/Change Accommodation Booking or Travel Expenses Application].
  3. Cancel or change the applicable application.

Offsetting travel expenses and accommodation fees

Offsetting these expenses means that you will not have to pay the accommodation fee when you check out.

To check whether the expenses have been offset, click [Accommodation Booking and Travel Expenses Application Status] -> [1.Accommodation and Travel Expenses Status (Dorm. Usage record/Work travel permission Req.)] and check "Accom. charge status".


It is possible to offset travel expenses and accommodation fees for Tsukuba/Tokai Dormitory if you meet the three conditions below.

 

[Conditions for offsetting accommodation and travel expenses]

  • You must select [Accommodation Booking and/or Travel Expenses] and apply when booking your accommodation.
    -> The expenses can only be offset if you apply for travel expenses and your accommodation booking at the same time.
  • The period specified for your travel expenses and the period of your accommodation reservation must be the same.
    For example, if the period of your accommodation reservation is longer than that for your travel expenses, it is considered a discrepancy and the expenses cannot be offset.
  • You are not receiving other compensation for your travel expenses from the KEK travel budget or other budgets (including outside funds such as grants-in-aid for scientific research.)

 

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